COVID-19 Policy and Information

COVID-19 Policy and Information

Our COVID-19 policy and plan for the in-person portion of ScienceWriters2022 will be updated as needed in light of changing conditions. As outlined in the policy below, COVID-19 vaccination will be required of in-person attendees and speakers.

Registration will allow attendees the opportunity to choose virtual attendance only or to add/remove in-person attendance if you change your mind any time during the registration period, which begins in August. Cancellation windows will provide ample time to cancel for both medical or non-medical reasons.

COVID-19 Policy Details

May 5, 2022

The organizers of ScienceWriters2022 recognize that conditions are evolving, and we will follow current federal, state, local, and event venue public health guidelines and policies as applicable. Onsite attendees should be aware that attending ScienceWriters2022 in person increases their risk of contracting COVID-19.

In order to minimize risks, all attendees at the onsite portion of ScienceWriters2022 will be subject to the following requirements:

All attendees must be fully vaccinated against COVID-19. Attendees will be required to certify that they are fully vaccinated as part of the conference registration process. For anyone who cannot receive a vaccine due to medical reasons, certification of a medical exemption will be accepted and a mask will be required to be worn over your mouth and nose at all times while in attendance. Those who choose to forgo vaccination are invited to attend only the virtual portion of ScienceWriters2021. Vaccinated individuals may also be required to wear face masks if organizers believe that conditions warrant this additional precaution at the time of the conference.

 Attendees should not travel if they are sick, have been exposed to anyone with a documented or suspected case of COVID-19 within 10 days, or exhibit any symptoms of COVID-19, including:

· Fever or chills

· Cough

· Shortness of breath or difficulty breathing

· Fatigue

· Muscle or body aches

· Headache

· New loss of taste or smell

· Sore throat

· Congestion or runny nose

· Nausea or vomiting

· Diarrhea.

Health-related cancellations made outside the cancellation period will be refunded the in-person portion of the registration fee.

  1. Attendees will be required to follow all applicable federal, state, local, site, venue, vendor, and ScienceWriters2022 guidelines and policies. Given the changing nature of such policies and guidelines, the most up-to-date requirements will be posted to sciencewriters2022.org/COVID19. These may include completing a daily health certification before entering ScienceWriters 2022, wearing a mask in indoor spaces, cooperating with any spacing arrangements for physical distancing, and abiding by other instructions and precautionary measures such as testing.

ScienceWriters2022 will work with the event venue managers to provide fragrance-free hand sanitizers and institute other measures to provide clean event venues. We will support a mask-friendly conference. All attendees are welcome to wear a mask at any or all times if they are more comfortable doing so. Masks worn over the face and nose will be required at all times for unvaccinated attendees granted a medical exemption. We will provide masks for those who do not bring their own. Vaccinated individuals may also be required to wear face masks if organizers believe this additional precaution is warranted at the time of the conference or if specific venues require masking.

In addition, we encourage all onsite attendees to adhere to all applicable guidelines and make informed choices about travel, accommodation, and engagement outside of conference event spaces. Attendees will be required to agree to this waiver during the registration process.

If you cannot or choose not to comply with the ScienceWriters2022 onsite requirements, we encourage you to register for the virtual-only portion of the conference instead, which features content tailored for online experiences.

Thank you for helping to protect our community.